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Facilities and
Campus Services

Annual Permit Renewal for Employees

Employee Permit Renewal

The information on this page pertains to staff members who receive a permit renewal notification in the month their permit is due to expire.

Note: This page provides guidance, procedures, and policies for current faculty and staff awarded the opportunity to obtain a new annual parking permit. Please note that you must pay all outstanding citations prior to renewal.

Renewing Your Permit

A permit renewal opportunity is offered to eligible permit holders in the month their permit is set to expire, either by email notification or by mail. If you receive a paper renewal form, you may not be able to use the parking portal.

Monthly Permit Renewal FAQs

What happened to my annual parking permit? 

Cornell Transportation is transitioning from annual permits to monthly permits that automatically renew. Annual permits were established when we used physical hangtags and needed an annual inventory. With virtual permits, we no longer need to have a set start and stop date for each permit. 

Why are you making this switch? 

Moving to monthly permits means that we no longer have to do an annual permit renewal, which simplifies things for everyone. Customers will no longer need to take action in order to avoid their permits expiring at the end of the year, and you no longer need to worry about missing a notice or having a reminder email get lost in junk.

What do I have to do? 

For now, just renew your permit (or choose another if available) and select "Monthly Auto Renew Payroll". Your permit will then renew monthly until you decide to change or cancel your permit. 

How will it affect my payroll deductions? 

You will not see any significant change to your payroll with this switch. The payroll deductions may be slightly higher or slightly lower than they were in the past due to how the annual price is calculated monthly, but the overall rate is the same as it was before.

Can I stop and start my permit each month? 

Yes, you can cancel your permit anytime; however, there is no guarantee that the permit will still be available. Once canceled, the permit may be offered to someone on the waitlist. 

What if I want to cancel my permit? 

You can cancel your permit online at myparking.cornell.edu or by contacting the Transportation Office. You can also stop by our office at 116 Maple Ave between 7:30 a.m. and 12:00 p.m., Monday through Friday.  

Permits are valid through the end of each month. If you wish to cancel your permit, please do so by the 20th of the month in order to ensure that payroll deductions are stopped for the following month. 

 

 

Options for Remote Employees

Faculty and staff who have been approved to be on campus but need only occasional access can opt for:

Who can use the parking portal?

  • M (motorcycle) permit purchasers
  • Eligible employees who want an A or O parking permit
  • Eligible faculty and staff who have received renewal instructions
  • Students acquiring a permit or student bus pass (permit sales for the new academic year go on sale in August of each year)
  • Anyone who needs to pay or appeal a citation
  • Community members who need to register, update, and link vehicle/license plate information

 

 

 

If you receive an email notification regarding your permit renewal, follow the steps below:

  1. Review your parking options.
    Now is an excellent time to review your commuting options! If you no longer need regular access to campus, consider forgoing an annual permit and choose to make parking a daily decision.
  2. Register or Update Your Vehicle
    All Cornell University community members must register their vehicle(s) with Transportation Services for parking on campus. To register and update vehicle information online, have the plate number, make, style, color, and year of the vehicle, as well as the name of the vehicle's owner. Do not register rental or loaner vehicles, or vehicles belonging to other Cornell community members. If you need assistance, contact us.
  3. Visit the online Parking Portal.
    Regular faculty and staff with a current annual permit will be offered a renewal opportunity for the same permit area or a no-fee virtual A or E permit (work-in-zone eligibility rules must be met for E permits).
    • Go to https://myparking.cornell.edu
    • Look for the Permits/Bus Passes section
    • Select the "Get Permits/Bus Passes" button
    • Click the "Faculty and Staff" link
    • Select "Cornell NetID Login" if not already logged in
    • Read all information carefully as you navigate the site.
    • Link your permit to at least one of your personally-owned vehicles; you will be able to add vehicles if needed.
    • Begin parking immediately if ordering a virtual parking permit. Your license plate is your permit, and you will not receive a hangtag permit; or
    • Print a temporary parking permit to display until your new hangtag permit or decal arrives in the mail.

Parking FAQ

What's new?

  • Permit holders are required to link their permit to at least one personally-owned vehicle license plate for virtual permit enforcement.
  • In most cases, physical permit hangtags will not be issued; instead, the vehicle license plate is used to confirm a permit/parking credential.

When can I renew my permit?

Permits are eligible for renewal in the month they are due to expire (ex: no-fee A and E permits renew in February; for-fee employee and vendor permits renew in June). Permit holders must meet current eligibility guidelines to receive a renewal opportunity.

Permit holders eligible to use the online portal will receive an email with instructions; all others receive a renewal form in the mail. Do not forward or share renewal notifications, as they are specific to the permit holder.

Permits that have already expired can not be renewed through the online system. Please use the Permit Purchase Agreement Form to make a new permit request unless you are obtaining an A, O, or M (motorcycle) permit.

When will I have to start displaying my permit?

Display the printed temporary or permanent hangtag as soon as possible; discard the old permit. Virtual permit holders may start parking immediately: Your license plate is your permit.

I did not renew or returned my permit. How can I get a new one?

Faculty and staff who relinquished or chose not to renew their permits can request a new permit using the Permit Purchase Agreement Form. Please note that many parking permit types are in high demand and restricted to eligible employees. Form submissions are not a guarantee of issuance.

If the request is granted, Transportation Services will complete the transaction using payroll installments as the default payment method, if eligible, or will contact the requestor for an alternative form of payment. The employee will receive a temporary permit to use until their hangtag arrives. If the request cannot be granted, the employee will be offered an alternate option.

I want to obtain a different permit than what is offered to me online. What should I do?

Faculty and staff are invited to schedule a consultation with a Commuter Alternative Program (CAP) ambassador to determine their best commuting option going forward. If opting for a parking permit for a different area, employees can complete the Permit Purchase Agreement Form to make a request. Some permits may not be available due to eligibility rules.

If the permit request is approved, Transportation Services will complete the transaction using payroll installments as the default payment method, if eligible, or will contact the requestor for an alternative form of payment, if necessary. The employee will receive a printable temporary permit to use until their hangtag arrives.

Can I speak to someone about my options?

Of course! Commuters are encouraged to use this time to re-examine their transportation and parking options, especially if they require only limited, occasional access to campus. For assistance, contact Transportation Services to schedule a consultation with a customer service agent.

What permit areas are available upon request?

Transportation Services will evaluate parking demand and may open sales for additional permit areas. Please check back for changes.

*Must work in the associated zone.

If I forgo the renewal opportunity, will I be able to replace my permit at a future time?

The renewal cycle ends on the last day of the month the permit is set to expire (eg: February 28; June 30; October 31; December 31). We cannot reserve, hold, or suspend permits, especially for what have traditionally been high-demand areas (central- and mid-tiers). That being said, the availability of all permits will depend on demand, which will depend on student in-person attendance, remote work, and public transit ridership.

We will capture and analyze occupancy data throughout the semester to help manage parking resources and will make permits available accordingly.

Will I receive a credit for the payroll installments taken when I could not access campus?

We cannot issue credits or refunds for Parking Permit Fee payments collected via payroll installments.

When will I start paying for my permit if I pay via payroll installments?

That depends on the purchase date and the timing of the payroll schedule. Fee-based permit payroll installments are calculated using the price at the time of sale (including sales tax) divided by the number of paychecks remaining in the fiscal year the permit is valid.

Be sure to review and update your vehicle information at myparking.cornell.edu.